Payroll Articles
Filing Form 940
Use Form 940 or Form 940-EZ, Employer's Annual Federal Unemployment (FUTA) Tax Return, to report FUTA tax. File Form 940 or Form 940-EZ by January 31. However, if you deposited all FUTA tax when due, you may file on or before February 10. The IRS will mail a preaddressed Form 940 or Form 940-EZ to you if you filed a return for the year before. If you do not receive Form 940 or Form 940-EZ, you can get a form by calling 1-800-TAX-FORM (1-800-829-3676).
Form 940-EZ requirements
You may be able to use Form 940-EZ instead of Form 940 if
(a) you paid unemployment taxes ("contributions") to only one state,
(b) you paid state unemployment taxes by the due date of Form 940 or Form 940-EZ,
(c) all wages that were taxable for FUTA tax purposes were also taxable for your state's unemployment tax, and
(d) you did not make contributions to a credit reduction state. For example, if you paid wages to corporate officers (these wages are subject to FUTA tax) in a state that exempts these wages from its unemployment taxes, you cannot use Form 940-EZ.
Household Employees
If you did not report employment taxes for household Employees on Form 941 or Form 943, report FUTA tax for these Employees on Schedule H ( Form 1040), Household Employment Taxes. See Publication 926 for more information.
Electronic filing by Reporting Agents
Reporting agents filing Forms 940 for groups of taxpayers can file them electronically. See the Reporting Agent discussion in section 7 of Publication 15-A, Employer's Supplemental Tax Guide, for more information.