Payroll Articles
Internet Payroll Security
Is Internet payroll secure? Part of the power of Internet payroll solutions are the security options that are now available. Internet payroll solutions can provide you with reports via the Internet. Imagine getting all your payroll reports via email and only looking at the ones you need at the time. Keep them in your computer and access the payroll information as needed. A simple password and all your payroll data is hidden from prying eyes.
The security aspect of Internet payroll solutions is phenomenal. You worry that your payroll information will get stolen. A good Internet payroll service will use 128-bit security with secure sockets and other techniques that make theft almost impossible. Remember with an Internet payroll solution your moving encrypted bits and bytes. There are far easier targets to crack and steal information from than a good Internet payroll solution provider’s high-end security.
With an Internet payroll solution there are no more input documents lying around. No more paper payroll reports that stack up and takes up space for years and years. You can archive a very large payroll for several years on a single DVD in an encrypted format with a password. No one without authorization can read those files. You can't do that with paper payroll reports.
Another Internet payroll service is employee self-service. Employees can view or print their payroll payment vouchers right off the Internet. They can do it at home or at any computer/terminal that is connected to the Internet. No more payroll payment vouchers or check stubs laying around for other employees to see. The employees can also print their payroll Form W-2 off the Internet after year-end. No more mailing Form W-2's and tracking those that come back. No more keeping up with address changes of terminated employees.
Additionally an Internet payroll service provider will maintain a full set of payroll and payroll tax records. Imagine the companies after hurricane Katherine that was unable to calculate or complete quarterly payroll tax or annual payroll tax reports because the data is gone. A capable Internet payroll service provider will have a full set of payroll and payroll tax records and they can be downloaded to your new computer at your leisure. Of course you can always let your Internet payroll service provider file all your payroll tax reports and payroll tax deposits for you.
This security measures all help with a very current and critical problem, identity theft. The reduction of paper laying every where and lasting for an indefinite period of time creating potential identity theft situations. By maintaining all payroll data as electronic files encrypted and behind passwords and firewalls the potential for identity theft is greatly reduce.
When there are no checks printed because all payroll is transmitted by direct deposit or on to payroll debit cards there are no checks for a criminal to copy and fraudulently cash. The company bank account information does not appear on any reports or vouchers so check fraud from payroll sources is all but eliminated.