Paperless Payroll
Paperless Payroll is the elimination of paper in the payroll process. It reduces costs, provides for faster delivery, fosters better and more convenient employee service, decreases mistakes and saves resources within the business and the country as a whole.
How Will Paperless Payroll Help Me ?
Internet payroll or “paperless” payroll is the most efficient way for payroll to be processed today. It allows you to enter payroll from any computer connected to the Internet anywhere in the world. This provides a degree of flexibility not found in other payroll solutions. In addition, Paperless Payroll benefits the environment by saving on waste water, gasoline, ink and paper storage. Employees benefit from Internet payroll as well. They can choose to have their payroll funds deposited into an Employee Debit Card for immediate use rather than risk theft of loss of a paper check. They also can track their payroll hours on the Internet and never have to use a physical time clock. As the security and popularity of Internet payroll continues to grow so do the benefits.
What Do I Have to Do?
The Paperless Payroll process is simple.
- Employees time records are entered digitally through electronic time clocks, computer software, card swipe or other electronic method.
- The submission is approved and forwarded to the internal payroll department for additional processing.
- The internal payroll manager loads this information into the Paperless Payroll software program along with any updates such as new-hires, terminations, address changes, etc. Employees may make their own account changes using the employee self-service option, per payroll department approval.
- When complete, the payroll manager forwards all information to the Internet payroll provider.
What Does PayrollonaBudget.com Do?
We complete the payroll process for you accurately, timely and efficiently.
- When we receive your information we immediately review all line items and make note of any questionable or red flag data.
- We then process the payroll and either e-mail it back to you or place it in your secure online account, whichever you prefer.
- Your account is debited for the entire payroll amount, including billing, and you are sent a direct deposit file depositing net pay to each employee’s bank account or payroll debit card. This eliminates all paper checks and problems associated with them such as being lost, stolen, altered or forged.
- We are responsible for making all of the payroll tax deposits on a timely basis. We also prepare all payroll tax reports for governmental agencies you must account to. We provide you with a guarantee of accuracy and timeliness in filing these reports along with an electronic copy.
- The last step in the Paperless Payroll process is placing copies of the employees’ payroll payment vouchers on the Internet on a secured server so the employee using his or her password, can view or print his or her payroll payment voucher. At year-end, we place the Form W-2 on this secured server for the employees to view or print as well.
In general, the Paperless Payroll process follows the steps listed above. There can be some variations and options, but the main point remains the same: Paperless Payroll saves time, money and the environment.